PEO Shopping Help

• Guidelines for HR Outsourcing
• Tools for Shopping for a PEO Company

Guidelines for HR Outsourcing

Just like every other business transaction, you will want to do your due diligence as the stakes are very high. We suggest using a set of Guidelines in your process of researching an Human Resources Outsourcing partner, or PEO company. These Guidelines, along with common sense, can assist you in choosing wisely.

Guideline #1: Assess the level of human resource and risk management (workers’ compensation) needs at your company.

Guideline #2: Select a PEO capable of meeting your expectations. This includes analysis of medical related insurance products, payroll service issues, HR assistance and all workers’ compensation related issues.

Guideline #3: Ask for client references. Read this PEO Case Study.

Guideline #4: Ask what insurance companies the PEO is using for the following coverages:

• Workers’ Compensation
• Health Insurance

Guideline #5: Is the PEO legally represented in areas of ERISA, Labor and general business issues by attorneys with substantial PEO experience?

Guideline #6: Is the PEO a member of NAPEO? (National Association of Professional Employer Organizations)

Guideline #7: How many years has the PEO been in business?

Guideline #8: Does your state require special licensing for PEO compliance?

Guideline #9: How are the employee benefits funded?

Guideline #10: Does the PEO employ professionals with appropriate designations and licenses for their areas of expertise?

Final Guideline

Correct payment of wages and taxes, along with proper treatment of your employees through the HR and Risk Departments is crucial to shield your company from unnecessary liabilities.

For example, in the Human Resources Outsourcing arrangement, it's our responsibility to pay your employer tax burden and file the 941 each quarter. You will want to have some assurances that the PEO company you choose is able to do so and will follow through with the task. There are a few PEO companies that will send you a notice from an independent third party stating taxes have been paid each quarter.

Your PEO company, someone like us, should have experts in all areas of HR, not just payroll, in order to effectively protect your number one business asset: your employees. For more information, contact us or request a proposal to discuss strategies about how to choose the right PEO company.

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Tools for Shopping for a PEO Company

We know how difficult it can be to find the right vendor.  Feature, Benefits, Location, and Price are all important factors to consider – ALL AT ONCE.  We also understand that finding the right vendor should not be taken lightly. Let’s face it, this is not like shopping for office supplies or furniture - this decision affects the lifeline of your business: your employees.

To help you in the process, here are a few suggestions to make the process simple, faster, and most importantly, to help you chose the right vendor for you.

Request for Proposal Template

RFP Template

This document is a template for a Request for a Proposal (RFP).  It has been assembled by a team of experts at CBR to ensure that a client is asking for all of the right information from potential vendors.  Please feel free to download it and update all of the highlighted areas to include your company’s information.  Once you have updated it, please visit www.napeo.org to select the vendors you would like to consider (we recommend no more than three).

Price:  FREE – We just ask that we be one of the companies you consider- so when you are ready, send us a copy to sales@cbri.com.

In-Depth Labor Burden Analysis

The team at CBR has been commended for being a leader in ethical business practices in the PEO industry for many years.  Whether you are currently with a PEO, Payroll Company or HR outsourcing company, or doing it the old fashioned way – we recommend that an in-depth analysis of your labor burdens be conducted every 18 months.  This is not a Proposal, Sales Pitch, or gadget.

Sample Analysis Report

An HR Consultant will gather the required information and compose a report outlining your currents cost broken down in an easy to read, easy to understand report.  This report will serve as a tool to put you in the drivers seat as you make decisions regarding Payroll, Benefits, Compensation, HR, Work comp, etc.

Price: $750.00 – Includes report and a one hour discussion with an HR Consultant to review results.  Cost refunded to any company who becomes a client of CBR within a 90 period of analysis completion.

For more information, contact us or request a proposal to discuss strategies about how to choose the right PEO company.

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Attract and retain the best workers by making available: Better benefits Improved risk management Human resources All at lower costs! Learn more about what a PEO company does.